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UOVA By-Laws

UTAH OUTDOOR VOLLEYBALL ASSOCIATION (UOVA)

BY-LAWS

ARTICLE I. NAME AND AUTHORIZATION

SECTION 1
The name of this governing board shall be the Utah Outdoor Volleyball Association Board of Directors, or UOVA Board of Directors.

SECTION 2
The purpose of these By-Laws is to provide a guide for carrying out the functions of the UOVA Board of Directors.

ARTICLE II. PURPOSES OF UOVA Board of Directors

SECTION 1
The Board’s purpose shall be to recommend, and make and implement decisions on policies, standards, and rules pertaining to UOVA programs for their effective and efficient operation in accordance with UOVA policies and procedures.

SECTION 2
The Board shall work toward the creation and implementation of outdoor volleyball programs in Utah which are consistent with the needs of Utah volleyball participants.

SECTION 3
The Board shall seek out and solicit whatever resources are feasible and appropriate which will support UOVA needs.

SECTION 4
The Board shall continually assess the appropriateness and effectiveness of UOVA sanctioned facilities, programs, activities, and services, as they relate to the needs of Utah volleyball participants.

SECTION 5
The Board shall serve to keep the general public informed of UOVA activities and concerns.

SECTION 6
The Board shall select its own officers and appoint its own committees to carry out Board decisions and actions.

ARTICLE III. MEMBERSHIP ON THE UOVA BOARD

SECTION 1
The Board membership shall be comprised of no more than ten (10) voting members.

SECTION 2
A Board member’s seat shall be declared vacant when such member is absent from three (3) consecutive board meetings without formally notifying the president prior to each meeting.

ARTICLE IV. OFFICERS

SECTION 1
The officers of the Board shall be: President, Vice-President, Secretary, and Treasurer. All officers shall be elected by the Board at an annual meeting of the Board, and they shall hold office for one (1) year.

SECTION 2
Officers shall be selected from members of the Board. The officers shall be members of UOVA.

SECTION 3
The President shall preside at the Board meetings and shall be an ex-officio member of all committees.

SECTION 4
The Vice President shall have all the powers and duties of the President in the absence of the President.

SECTION 5
The Secretary of the Board shall have the responsibility of taking and transcribing the minutes of board meetings. These minutes shall be mailed or e-mailed to each Board member within five (5) days of the next Board meeting. Agendas for the next Board meeting shall also be mailed or emailed to Board members within five (5) days of the next Board meeting.

SECTION 6
The duties of the Treasurer shall be to audit, review, and disburse all Board funds and to report monthly, submitting appropriate monthly financial reports. The Board as a body shall approve by majority vote all expenditures of the Board’s funds. None of the funds shall be spent to the benefit of any individual person. The transfer or payment of funds shall he made only upon authorized signature of the President, Vice-President, or Treasurer. These three officers shall be authorized signers individually or collectively with UOVA bank account(s).

ARTICLE V. COMMITTEES

SECTION 1
The Board, at its discretion, may create and/or abolish its own committees or other organizational units. Committees shall serve to make recommendations to the Board unless otherwise specified by the Board.

SECTION 2
Committees may be designated as standing committees or ad-hoc committees. Standing committees will be those which are formed for at least one year. Ad-hoc committees will be appointed as needed.

SECTION 3
Committee Chairpersons must be Board members. All committee members must he approved by the Board, but members of Committees do not have to be UOVA Board members with the exception of the Committee Chairperson.

ARTICLE VI. MEETINGS

SECTION 1
The Board shall meet in regular session monthly, unless otherwise determined by the Board. Written notice shall be sent by the President to Board members within five (5) days in advance of the meeting date, with the exception of emergency meetings.

SECTION 2
A majority of the current Board members shall constitute a quorum, and a majority of the members in attendance at any meeting shall, in the presence of a quorum, decide its action. Also, a poll of all members of the Board may he requested by any member of the Board and shall substitute as an official vote on matters before the Board.

SECTION 3
The President may call a special or emergency meeting upon the request or approval of at least three (3) additional Board members.

SECTION 4
During any regular monthly meeting, the Board may elect another Board member to fulfill the term of any officer who has vacated the seat.

SECTION 5
An annual meeting of the UOVA Board shall be held during the month of December and/or January. The principle agenda item for this meeting shall he the election of officers, who shall take office the following February 1st. Newly elected Board members shall serve as ex~officio members on the Board until such time as they take office.

SECTION 6
Roberts’ Rules of Order shall apply in all situations not specifically coveted by these By-Laws.

ARTICLE VII. AMENDMENTS

SECTION 1
These by-laws shall he amended only by an affirmative vote of a minimum of two-thirds (2/3) of current Board members.

SECTION 2
Written notice setting forth the proposed amendment(s) shall be mailed or given to each Board member no less than ten (10) days prior to the meeting during which vote is cast on the amendment(s).

******************** END of BY-LAWS *******************

UOVA, P.O. Box 520101, Salt Lake City, UT 84152 www.uova.org