In Attendance: Sundi, Traci, Taunzia, Amelia, Banyan, Bob, Liz, Lori, Shay, Kevin
Excused: Lon
Approval of November minutes – Approved by Banyan, second by Amelia
Financials: Approved. 2011 was a good year and we are hoping to take a chunk of
the money and upgrade a lot of the nets. We could see after the net inventory that this
would be a good place to invest money in 2012. Reimbursement request from Traci for
breakfast.
Membership Numbers – we had 533 total members in 2011. 397 adults and 112 youth.
283 of those were new and 273 were carryovers from 2010. Discussion on our retention
rates, are they a problem? Why do we lose so many from year to year? As long as our
numbers are high, maybe we don’t need to worry too much.
Sundi approves the financials and Liz seconds.
New Business:
Officer Elections – Elections are held and everyone just kept their current positions.
Final Vote is taken on the Short Court issue. For the upcoming 2012 year, UOVA will be
adding short courts and antenna in the A divisions at our tournaments.
We need to order some replacement nets, we vote to buy the Spectrum Park and Sun nets
that are around $250 each. We have had some quality problems, but they are superior in
ease of setting them up and taking down, so everyone likes them. We need some antenna
and short lines as well, we will count and get an order in before the season begins.
Banyan will try to order the 1” lines with the nets if possible. Also, we are going to look
into the possibility of separating the bags based on net color. If this is not possible or
too costly, we will look into color coding by duct tape. OPEN Sand bags will remain
separate.
2012 Schedule – It is coming along. Traci will continue to work on it. We need more
dates filled in. St. George will be March 31st for the Opener.
2012 Tournaments Director’s Meeting, Agenda, Book – Taunzia is working on this and
will have an e-mail for everyone to look over and edit. Scheduled for February but we
have been informed that it coincides with a previously scheduled event that a few of
the directors (Logan/Clearfield) will be attending. For now, we will continue with the
chosen date, unless more have conflicts. February 29th.
New Point System – Wes has decided not to put a proposal forward for this, but we want
to make some basic changes anyway. Banyan will have this ready by next month – but
the basic idea is to award points based on the number of teams in a division. This will
begin in 2012 and more details will be available next month.
Balls for 2012 – We vote to stick with the same ball that we used in 2011. We will order
50 of them.
Member Bags – this year we would like to do something a little nicer for our members.
We vote to upgrade the shirts this year to a dry-fit style. Kevin will look into pricing and
send out an e-mail with price and color choices for us to choose from. We will also still
be trying to collect coupons, etc to stuff the bags with. We need 500 ea of whatever is
collected.
Next meeting is scheduled for February 13, 2012 at 9am.
Meeting is Adjourned.
2011 BUDDY PASS COUNT: January 2012
Value of $7.50/each
Amelia Watts – 16
Banyan Sillito – 12
Bob Ward – 16
Kevin Willett – 10
Liz McKnight – 14
Lon Woodruff – 5
Lori Taylor – 14
Shea Seever – 9
Sundi Brown – 14
Taunzia Hansen – 20
Traci Siripathane – 9
