September UOVA Monthly Meeting Minutes
September 14, 2009 9:00AM
In Attendance:, Sundi Brown, Bob Ward, Amelia, Banyan, Lon Woodruff, Taunzia H., Stacey, Lori Taylor
Excused: Lynsdey Henderson, Traci Siriprathane, Kevin W.
Motion to approve minutes from August. Motion approved.
We do not have the Financial Statement, Traci is not here. We’ll do it next month.
Request for Reimbursement: Sundi $16.22 for breakfast, Bob $680 for volleyballs. Stacey motions and Banyan seconds.
Weekly Drop-In – This is finished for the season. Shay did a great job and we would like to invite her to our Christmas party to thank her. We hope she can do it again next year. We will put a flyer in the first mailing of the 2010 Season to advertise running it again.
New Registration Application – Banyan has completed this and it is ready to accept registrations for our Mesquite closer. Players can use this to register now.
Wasatch Beach – Carl Tams won the last ball drawing and Bob gave him a ball. That makes two balls that we gave out for the whole season. Was this enough?
Mesquite Closer – Bob proposes that every Board member who attends the closer should help work the tournament in some way and receive hotel/gas reimbursement. The Board votes and approves this proposal. Sundi, Banyan, Traci, Lon are planning on attending. Maybe Bob and maybe Amelia. Lon has a trailer for nets if we need.
Banyan proposes to lower the required number of teams competing in a division for awarding points. The Board votes to leave the minimum requirement as-is at 6.
It is brought up that we have not been consistent with scores being taken out of count when divisions are combined. We vote that all games/scores should count even if divisions are combined. We will make the directors aware of this in our 2010 Director’s Meeting.
The Board votes to allow Lon to purchase 4 Spectrum Classic Nets so that we can use them for Mesquite and so that we can try this brand out.
Sundi proposes that UOVA adopt a Buddy Pass system for our Board members. For every two meetings that a Board member attends, he/she will earn one buddy pass, redeemable for $15 towards a tournament entry for a buddy (payable by UOVA.) The Board passes the idea and we will ask Traci how to proceed with redemption specifics.
Bob proposes the idea of obtaining a clock to be used to countdown registration time left at tournaments. We want to find ways to ensure tournaments start on time. People bring up various problems – mostly that the ones who make it late will be on the freeway and not see the clock. Will be discussed more later.
Bob proposes that we switch some positions around on the Board because it is not good for Traci to have so much responsibility serving in two positions at once. The Board proposes changes be made:
President:
Vice-President:
Treasurer:
Secretary:
UVOA PR (Spokesperson): (essentially tasked with touching bases with Directors, players, and Board members to ensure that all viewpoints are known and represented in our decisions.)
All positions will remain as-is and we will vote on the new positions when Traci comes back and can make her wishes more known.
UOVA REP assignments:
9/19 Banyan/Bergan
9/26 Sundi/Lon
10/3 Stacey/Tanzia
10/10 Stacey/Tanzia
10/17 Any board members in attendance should contribute
Next meeting is October 12th. Meeting is adjourned.
