February UOVA Monthly Meeting Minutes
February 9, 2009 9:00AM
In Attendance:, Sundi Brown, Bob Ward, Traci Siriprathane, Stacey, Amelia, Lon Woodruff, Banyan, Bob A., Taunzia H., Kevin W.
Excused: Lynsdey Henderson, Lori Taylor
The Board reviewed the January notes. Motion to accept by Bob, second by Banyan.
Traci presents the Financial report – no money was spent in January. Request for reimbursement by Bob Ward for $258.48 for the new camera from Costco.
Discussion on purchasing new balls for the 2009 season. Bob W. will contact Wilson to see if there is any purchasing deal that we can work out with them. Bob A. will contact local retailers to see the same.
Rep Duties – presented by Bob W. and Sundi. This list outlines the duties of the 3 reps that will be assigned to the first UOVA tournaments. A few changes are suggested. Bob will revise and submit to Traci. Amelia suggests not distributing this list to the directors but instead giving them an overview of what to expect from their reps.
Member bags – we decide to look into providing the following for our 2009 Member bags: refrigerator magnets with schedule, window stickers/license plate covers with logo, backpacks (Kevin W. will look into this), member shirts, pocket schedule, printout of common rules, and wristbands. Kevin will also look into coupons from Costa Vida, and Bob A. and Bob W. will ask the retailers about sponsorship deals/coupons to include. Sundi will get samples from Reminderband for wristbands. Banyan will look into the logo materials.
St. George – Bob A. was not able to make any contacts down there so this idea is abandoned.
Wasatch Beach Volleyball – their representative was not able to attend the meeting. It is decided that Bob and Sundi (and whoever else wants to) will initiate a meeting with them to explore possibilities of working together. Bob W. will set this meeting up and let everyone know when it is.
2009 Schedule – all dates are filled. It is voted on to give Bob W. the date of April 25th and give UOVA the date of April 18th for the Spring Opener.
Inventory of nets is determined to be approximately 30 grass nets and 3 sand nets.
Tournament results – Banyan would like these submitted via e-mail – Bob will look into creating a web form for easier submission.
Traci proposes that we increase mailer and ad fees each by $5. Motion to accept by Bob W. and second by Banyan. It is passed by this vote.
Traci will finish working on the Tournament Director’s Handbook and will distribute a copy via e-mail for everyone to proof-read before printing.
Kevin presents his work on the rules so far. He thinks our best bet would be to use the CVBA rulebook, but with a few adjustments to suit our grass needs. He will send out via e-mail a rough draft of this and let everyone go through it prior to the March meeting. The rule of pursuit is brought up and voted against. So for 2009 UOVA will not allow pursuit as defined in the CVBA rulebook.
Next meeting will be March 9, 2009.
Tournament Director’s meeting is scheduled for March 17th at noon.
Motion to adjourn.
